Should you rent or buy a drinking fountain at your company?

The water cooler is a much more cost-effective solution than bottled water at the workplace. It allows users to benefit from drinking water to refresh themselves or quench their thirst. So, when equipping your company with such a device, you have the option to buy or rent. Which solution to choose? Details here.

What are the benefits of renting a drinking fountain?

Renting allows you to own the water source without it becoming your property. Indeed, the equipment still belongs to the supplier. You won’t have to worry about servicing or refilling the machine with consumables like:

  • cups;
  • the water filter;
  • odor cartridges.

The company you signed the contract with takes care of this. If a breakdown occurs, send one of your teams to repair. Furthermore, if the procedure is long, the service provider submit a new device during troubleshooting. All of these costs are included in the monthly payments or rent you must pay each month. This option allows you to test the font to make sure it meets your needs.

In case of dissatisfaction, you have the option of returning the device to the operator. You can rent or buy at But for long-term use, it is better to opt for an acquisition.

Why buy a water cooler in business?

Once you know for sure which model of machine is best suited to your business, there is no point in continuing to rent the water fountain. Although this option seems a little more expensive, it offers more independence: the Machine ownership is entirely yours. However, you must handle the responsibilities that come with your new owner status. The service provider is no longer responsible for repairs in the event of breakdowns or expenses related to the purchase of consumables and miscellaneous accessories. you will take care of it all additional costs.

The drinking fountain is a machine that requires the compliance with certain standards with regard to its maintenance and that of the liquid dispensed. In addition, regular checks are carried out by the competent authorities and sanctions may arise in case of problems. Therefore, it must be properly maintained. For this, you can choose to take care of it yourself or call a company that specializes in cleaning water fountains. You also have the option of using your vendor’s services to take care of device sanitization. But unlike a leasecosts will be your sole responsibility..

What to choose between the two options?

Whether you choose to rent or buy the entire property from a water cooler, both options have advantages and disadvantages. On the other hand, your choice should also depend on the size of your business and your needs. The minimum duration of a rental agreement with a supplier is three years. Many companies opt for this solution because the rent is attractive and the budget for this expense is smoothed over time. However, in the long run, you will find that the much higher rental cost than acquisition.

Also, despite its shortcomings, this option can be advantageous for some companies. For example, due to the large investment in acquiring such a device, a small business will not be able to buy it. For this type of structure, it is preferable to opt for a rent contract Firstly. She has the option of returning the device if it does not meet her needs after the testing phase. On the other hand, it is more advantageous for a large company to opt for the purchase of a drinking fountain. You may depreciate the value of the machine for the period of your choice (3, 4 or 5 years) to ease your balance.

In addition, you have all the tools at hand to estimate maintenance or upkeep costs. After an analysis, you will surely realize that with a rental agreement, you will have paid much more. However, you cannot change the machine if it does not meet your requirements. So it’s important to take the time toanalyze all parameters before embarking on purchasing or renting a drinking fountain.

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